SpiceRoute
This B2B sourcing platform brings together verified supplier profiles and sample-approval workflows in a single workspace designed for spice and specialty-ingredient importers. All certificates—phytosanitary, fumigation, and lab reports—stay organized by lot with built-in validity tracking.
The problem
European spice and specialty-ingredient importers face critical gaps in how they manage supplier documentation and sample approvals. Supplier certificates—phytosanitary, fumigation, and lab reports—arrive scattered across email threads and spreadsheets, making complete audit trails impossible to maintain and causing documents to go missing when customers or regulators demand them. Sample approval decisions lack clear records of who approved what or why, leaving dangerous gaps when quality issues surface. Payment milestones tied to shipments become error-prone to track manually, and critical documents frequently arrive late or not at all, disrupting goods receipt and forcing costly delays to shipments already in port.
The product
SpiceRoute is a web application that brings supplier profiles, document management, and sample-approval workflows into one workspace designed specifically for EU importers and processors. The platform stores each supplier's company data, certifications, and approval status in a queryable registry. A document vault organizes per-lot certificates with automatic validity tracking to flag expired documents before they cause compliance gaps. Suppliers can request sample approvals through a structured workflow capturing the entire journey from request through shipping to evaluation, with clear approval or rejection decisions and detailed feedback at each gate. Teams can track RFQs and purchase orders by lot, define and monitor payment schedules tied to shipment milestones, and surface real-time shipment arrivals against the required-document checklist.
What it does
Supplier profiles & onboarding
The supplier profile module stores company data, documents with validity tracking, and approval status for each potential vendor.
Document vault
This module organizes per-lot certificates—phytosanitary, fumigation, and lab reports—with automatic validity checks to flag expiries.
Sample workflow
The sample workflow captures the journey from request through shipping to evaluation, with approval or rejection and detailed feedback at each gate.
RFQ & order tracking
The RFQ and ordering module tracks quotes and purchase orders with a per-lot status timeline to keep procurement teams aware of progress.
Payment milestones
Payment-milestone tracking lets teams define and monitor payment schedules tied to shipment milestones, with reminders and a document area for bank or letter-of-credit references—though no actual payment processing occurs in the system.
Shipment tracking
Real-time shipment tracking integrates carrier webhooks to surface expected arrivals against the checklist of required documents, alerting teams to gaps before goods land.
Problems it solves
- Supplier documentation gets lost and scattered across email threads, making it impossible to maintain a complete audit trail or locate certificates when customers or regulators require them.
- Sample approval decisions lack a clear audit trail, leaving no record of who approved what, when, or why—a serious gap when quality issues emerge.
- Critical certificates frequently arrive late or go missing entirely, disrupting goods receipt workflows and forcing expensive delays to shipments already in port or in customs.
- Tracking payment milestones that are tied to shipment status becomes error-prone without a system; teams resort to manual spreadsheets and email coordination.
Standards it follows
- The system is designed with food traceability principles in mind, allowing every certificate and approval to be traced back to its source.
Built to order by Gyrus Tech Labs. Every project starts with a short discovery so the product fits how your operation really runs. EU-hosted, with the source code and documentation in your accounts.