FPO Suite
The FPO Suite handles member and capital administration for producer organisations and agricultural co-ops, including member registers, share ledgers, and governance records. It supports collective procurement and produce aggregation, keeping all records in one place.
The problem
Agricultural cooperatives and producer organisations across Europe manage member data scattered across spreadsheets, coordinate purchases by phone and informal communication, and keep governance records in fragmented files. As membership expands, funding deadlines approach, or organisations merge, these manual processes create bottlenecks. Managers spend significant time reconciling data between systems, struggle to maintain accurate shareholding information and member contact records, and cannot easily extract the reports and documents that regulatory bodies and funding programmes require. This administrative burden diverts resources from supporting the cooperative's core mission.
The product
The FPO Suite consolidates these scattered operations into one integrated web application. The system handles member registry and shareholding information in a central location, provides a ledger for share capital subscriptions and transfers, records all produce deliveries and automatically groups them for collective sale, collects and consolidates procurement requests from members into group purchase orders, calculates settlement amounts based on agreed rules, maintains governance records of meetings and resolutions, and communicates with members through an automated portal. By bringing these functions together, the suite replaces manual spreadsheet-based workflows with structured data and clear audit trails.
What it does
Member registry
Tracks member records, their shareholdings, contact information, membership status, and documents associated with each member.
Share-capital ledger
Manages member share subscriptions, transfers between members, redemption requests, and generates detailed member statements.
Produce aggregation & grading
Records member deliveries of produce, handles grading and quality classification, groups deliveries into lots for collective sale, and tracks the settlement basis for payments.
Collective procurement
Collects procurement requests from members, consolidates them into group purchase orders, manages supplier quotes, and allocates supplies to individual members.
Settlements & statements
Calculates payout amounts based on the agreed settlement rules, generates detailed payment statements for members, and tracks any applicable deductions.
Governance records
Documents annual general meetings and other formal gatherings, records agendas and minutes, tracks resolutions, and maintains a complete voting record.
Problems it solves
- Member data and shareholding information are scattered across multiple spreadsheets, making it difficult to maintain consistency and accuracy.
- Collective purchase orders are still coordinated by phone and informal communication, slowing down the buying process and making it hard to track what has been ordered.
- Records of graded produce and collective sales are kept separately from individual member deliveries, creating gaps in traceability and settlement calculations.
- Governance paperwork such as minutes and resolutions, along with reports required for funding programmes, are managed manually and consume significant administrative time.
Standards it follows
- The system can generate invoices compliant with the EU's e-invoicing directive if required.
Built to order by Gyrus Tech Labs. Every project starts with a short discovery so the product fits how your operation really runs. EU-hosted, with the source code and documentation in your accounts.